Job Description :

COOPI – Cooperazione Internazionale is a relief and development organization founded in Italy in 1965. COOPI’s envisions a world without poverty where diverse cultures live together sharing equal rights and equal opportunities. COOPI’s mission is to reduce poverty in the global South through interventions of long-term sustainable international cooperation. COOPI also conducts advocacy activities in Italy, to fight the cause of the serious economic gap between the North and South.

Key tasks :

The Regional Administrator ensures the coordination, management, training and support for all administrative activities carried out at Regional Coordination level in the area (Kenya, Somalia, Uganda).

Responsabilities :

• Planning and coordination budget control : He/she prepares and regularly monitors the Regional Coordination budgets. He/she monitors the sustainability of the Country Coordination and field offices under the Regional Coordination responsibility, and verifies the correct costs’ attribution/distribution .
• Budget preparation and projects’ economic-financial control : He/she finalizes and controls the budgets of those projects directly managed by the Regional Coordination, in conformity with the Regional Coordination/Milan’s Headquarters planning; in collaboration with the Project Managers and the DCC, he/she regularly identifies the economic and financial commitments necessary to realize the projects’ activities in these countries which are under the Regional Coordinator’s responsibility .
• Goods Management : He/she verifies the sustainability and correct management of all goods owned by COOPI or by the projects, in collaboration with the Country Coordination logistics (Inventory and “CAMELOT”) .
• General administration monitoring and management : He/she supervises and controls all bank operations in the country (Regional Coordination and with the Milan’s headquarters); He/she manages and supervises the financial movements and the funds coming from donors to the projects under the Regional Coordination responsibility (anticipations and tranches reception); He/she manages and controls the Regional Coordination cash safe and its expenses .
• Financial reporting and audit : He/she controls all intermediate and final financial reports to be transmitted to the donors for all different countries, before transmitting them to Milan; For all those countries which have no Administrative Coordinator, he/she covers that role; He/she ensures the collection, filing and control of all vouchers related to projects which are directly managed by the Regional Coordination; he/she goes on support, monitoring and training missions to the countries under the coordination’s responsibility, in coordination with the Administrative Desk in Milan; he/she is responsible for preparing and carrying out audits conducted at Regional Coordination .
• Local staff management and local and expatriate staff administration : He/she manages and supervises the administrators/accountants of the Regional Coordination; in coordination with the central headquarters he/she trains the country Administrators (initial and tailor-made training) .
• Support on procedures : He/she provides technical support on a correct application of the COOPI and donors’ administrative procedures to the Project Managers of all projects directly managed by the Regional Coordination, and to the country Administrative Coordinators .
• Data elaboration and transmission : He/she produces and periodically transmits the information and data requested by the Milan’s headquarters, respecting the due deadlines .
• Institutional relations : He/she takes care of all relations with the administrative/financial offices of the institutional donors’ decentralized delegations, at regional level .

Typical background, experience and requirement :

• Master’s degree in finance, Accounting and other related fields ;
• Minimum 8 years’ experience in administration management ideally within an international non-governmental organization (INGO) ;
• Experience with administrative management of institutional donor’s projects (i.e., ECHO, EU, SHF, UNICEF, UNHCR, USAID, DANIDA, DFID, etc.) ;
• Demonstrable financial and budget management experience, including the ability to train and mentor staff on project financial and logistics management ;
• Knowledge of procedures, accountability frameworks and best practices in emergency management ;
• Knowledge and experience of logistic planning and management and procurement procedures ;
• Ability and willingness to travel regularly in the field especially in Somalia ;
• Proven team working skills, adaptability and flexibility ;
• Proven ability to work under stress and with tight deadline ;
• Strong communication skills ;
• Excellent written and spoken English ;
• Excellent IT skills ;
• Experience in managing development and emergency programs at field-level ;
• Previous working experience in emergency contest .

Start date : As soon as possible

Salary range : USD 3,500 – USD 4,000 Gross salary per month – to be defined according to the experience of the candidate

How to apply :

Interested candidates who meet the required qualifications and experience are invited to submit their applications through email to hr.nairobi@coopi.org with subject line as “RegionalAdministrator” by 30^th August, 2019.

Application shall include :

• Up-to-date CV ;
• Cover Letter ;
• Contact details of three professional referees. One referee must be the applicant’s immediate supervisor .

COOPI is an Equal Opportunity Employer

Qualified female candidates are strongly encouraged to apply

Only short listed candidates will be contacted.