World Vision recrute un Gestionnaire des produits de base et de la logistique, Nampula, Mozambique
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Employé à durée déterminée (durée déterminée)
Job Description:
Project and Team Management
- Lead and be accountable for high-quality implementation of the ECT2 Project, in alignment with the requirements of the donor, internal standard and processes of the organization, and project Government counterpart.
- Responsible for producing monthly action plans in the two targeted districts, by ensuring quality of activities
- Lead the project team capacity building and mentoring, through on-the-job coaching, honest and timely feedback, field monitoring, and identification of learning/training needs and opportunities.
- Ensure coordination and integration of other World Vision’s projects in the same targeted districts
- Provide strategic assistance towards sustainability of the project
- Deputies the role of Chief Party throughout the implementation of the project
Commodity Management
Oversee the management of commodities and LRP at the all level, ensuring that donor and organizational standards are maintained:
- Establish strong internal controls in the accounting and reporting of all food commodities
- Ensure proper Pipeline management system with the donor
- Establish warehouses that meet organizational and donor standards; regularly monitor the condition and quantity of commodities in warehouses to ensure quality is maintained
- Oversee transport of commodities to distribution points, verifying safety of transport to safeguard commodities
- Ensure that necessary documentation is completed at each stage of commodities management, to ensure that there is a clear paper trail for receipt, storage and usage of commodities.
- Reporting, monitoring, evaluation and learning
- Responsible for writing all final quarterly and Semiannual reports for donor, including producing expected annexes (beneficiary lists, photos, stories, etc.)
- Ensure M&E system of the project is in place, monitoring tools are in place, and timely baseline and evaluation are conducted
- Work with M&E to Supervise data collection, and conduct quality assurance spot checks.
- Analyze quarterly data to identify gaps, and reflect on improvement to be incorporated for project implementation.
- Consistently look for more effective and efficient implementation methods and opportunities to increase impact.
- Actively engage with field work, monthly site visits and field-based coaching. Ensure that the project team is actively monitoring progress, identifying lessons and reviewing plans together on a monthly basis in a way that creates awareness, teamwork and ownership.
Administration and Financial Management of the Project
- Work closely with the finance department to monitor project finances, expenditure, cash flow, and financial risks, ensure compliance with World Vision Guidelines
- Analyze of project ITSH spending and plan for remaining budget and project timeline
- Approve project expenses according to the Limit of Authority (LoA). For expenses beyond the LoA, review and confirm them before purchases are approved.
- Commodities Reporting
- Ensure monitoring and reporting system is being used to report on the usage of commodities:
- Review monthly warehousing reports from the Warehouse Supervisor and ensure these meet the necessary standards.
- Summarize warehousing reports and submit overall district commodities report on a monthly basis.
- Identify any concerns with progress in commodities management and report these to the Commodities Manager to ensure that plans for improvement can be developed.
- Complete commodity loss reports and follow disposal procedures in compliance with WV and donor commodity standards.
- Donor reporting
Port Operation & Logistics
Oversee receipt of all commodities to ensure they are recorded and stored in an accurate fashion:
- With Commodities Manager develop a systematic and efficient approach to ensuring all commodities are well received.
- Coordinate with Shipping Agent and Surveyor and keep tracking of the ETA of the shipment, keeping all parts involved informed
- Receive the Shipping documents and coordinate with clearing agent for smooth and efficient Custom clearance process
- Coordinate with MINEDH at Provincial level for signing of Term Responsibility with customs for clearance purpose
- Coordinate with Health Representatives for quality assurance of the shipment received.
- Maintain a clear and complete paper trail for all the commodity receipts transactions from USDA through Nacala or Beira port.
- Maintain a clear accounting and documentation process for each shipment (BL, Commercial Invoice, Phyto-Sanitary Certificate, Certificate of Origin).
- Provide feedback to Commodities Manager regarding the status of receipts.
- Review & Processing of Invoices (Clearing Agent & Surveyors) and other Cooperating Partner reports
Staff Management
- Effectively lead team staff to ensure they can conduct their duties to the necessary standards:
- Ensure all staff have their required tools and resources to to their job
- Ensure there is clear JD for all staff.
- Ensure work plans are developed for commodities staff, documenting clear weekly and monthly targets.
- Provide guidance to commodities staff regarding necessary standards.
- Monitor the performance of commodities staff. Where issues of poor performance are identified, take action to correct these.
- Conduct 6-month and annual performance reviews of commodities staff.
- Prepare an annual development plan for commodities staff. Ensure that staff are given the opportunity to build their skills as noted in their development plan.
Supervision of Usage and Maintenance of Last Mile Mobile Solution (LMMS) for Commodities Accounting & Reporting
Ensure that the LMMS systems are installed and working effectively:
- In Coordination with the CTS Coordination & Commodities Officers, Supervise the expansion of LMMS in the schools
- Participate in LMMS/CTS forums for sharing common experiences and troubleshooting technical challenges
- Help administer LMMS system users within the project in coordination with the commodity officer / manager.
- Work with software developers and software partners in new systems development.
- Report and Document shortfalls & technical failures, help to replicate problems and lead field installations with system upgrades/new releases.
- Prepare LMMS reports and forward to relevant departments within WVM and LMMS Global Team.
Compliance
- Ensure compliance in reporting
- Ensure any updates to LMMS are installed, staffs are trained, and the system is being utilised.
- Ensure implementation of all commodities activities are running according to established procedures and donor requirements
- Ensure Compliance with World Vision ( food Assistance standard) and Donor regulation for CFR 200
General
- Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
- While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary
- Attend and lead weekly devotions
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
• 4 Years relevant experience, for example accountability, storekeeping, bookkeeping.
• Knowledge of warehousing, transport, shipping, port operations, clearing and practical freight forwarding is an advantage
• Knowledge of major donor regulations pertaining to Commodities accountability and reporting is an advantage
• Experience with an NGO or UN agency working in Food Assistance programs is preferred
Required Education, training, license, registration, and certification
- Degree in relevant field or Diploma in Accounting, Business management, Statistic or related field
Preferred Knowledge and Qualifications
- Strong data management and analytical skills
- Detail-focused with ability to manage large amounts of data and to identify discrepancies or anomalies
- Strong computing skills with ability to use data management and data analysis software and tools
- Excellent written and oral communication in Portuguese and English
- Ability to understand complex procedures and to ensure these are implemented in detail
Travel and/or Work Environment Requirement
- Based at the Provincial office and spending 20% of time in the activity areas
Physical Requirements
- Ability to perform multiple tasks.
Language Requirements
- Proficiency in Portuguese and any English (written and oral)
Applicant Types Accepted:
Local Applicants Only
