Le Groupe de la Banque Mondiale recrute un(e) Assistant(e) administratif(ve), Antananarivo, Madagascar
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
The World Bank, the leading multi-lateral institution in global economic development, is currently recruiting an Administrative Assistant to support the World Bank’s Country Office in Antananarivo, Madagascar.
Background / General description:
The World Bank Group is one of the world’s largest sources of funding and knowledge for development solutions. It is governed by 188 member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.
Duties and Accountabilities:
This position requires an experienced person whose acquired knowledge and skills will enable them to independently undertake diverse and complex work assignments. With only routine supervision, s/he will work closely with other staff within the unit to make a significant contribution to the overall achievement of the Madagascar country office. S/he will have the following responsibilities:
- Under the guidance of the Facilities Manager (FM), collect all facilities requirements of the building and the users.
- Ensure reporting and tracking of facilities-related user needs and resolution of reported problems in the CO building.
- In liaison with the FM, participate in the oversight and coordination of contracted services for housekeeping, building maintenance, electrical and security.
- Collect or receive and attend to all Facilities issues from staff in an organized, communicative and transparent manner. Attending to maintenance issues for the office – electrical, plumbing, structural issues with vendors or landlord.
- Involved in the maintenance of office equipment eg. Generator(s), office alarm system, motor vehicles and general building maintenance.
- As custodian of vehicle fuel cards, s/he will be involved in monitoring and controlling fuel for office vehicles and generators.
- Participate in ensuring that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills.
- Being custodian of office stationery and other supplies as well as monitoring of goods received and reordering of supplies.
- Maintaining stores bin cards.
- Physical checking of Country Office Assets; Performing physical inventory verification, asset tagging and monitoring of asset movements within the office.
- Processing Madagascar Revenue Authority documents for clearing goods.
- Provide facilitation for the importation of official vehicle(s) and for other eligible staff house-hold goods.
- Custody of access keys to restricted areas.
- Planning of office space in liaison with the FM Facilitation with Ministry of Foreign Affairs for issuance of airport passes for VIPs to and from Madagascar
- Transport coordination (eg: allocation of drivers, vehicle hiring, invoicing and reconciliations)
Selection Criteria
The successful candidate should have at least a High school Diploma with more than 5 years’ working experience or equivalent combination of education and experience. Prior direct experience in resolving facilities issues will be an added advantage.
Competencies:
- Project and task management – Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage
- multiple tasks and complete tasks within agreed schedule.
- Institutional policies, processes, and procedures – Demonstrates knowledge of own department’s programs and products, knows key players, understands own role. Displays understanding of WB policies and
- procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
- Versatility and adaptability – Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself teffecting change.
- Client Orientation – Exhibits positive and professional client service attitude; is able to understand clients’needs and complete them professionally.
- Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
- Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
- Knowledge, Learning and Communication – Has good knowledge of official unit’s language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
- Business Judgment and Analytical Decision Making – Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquires.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are encouraged to apply. All applications will be treated in the strictest confidence.
This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/ temporaries).External candidates are requested not to apply.
In case an external candidate applies, their application will not be considered
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
