Avis de recrutement d’un responsable des actifs de la chaîne d’approvisionnement, Freetown, Sierra Leone
Requête nº : req19839
Intitulé de poste : Supply Chain Asset Officer
Secteur d’activité : Opérations
Type de contrat : Régulier
Taux d’occupation : Plein temps
Ouvert aux expatriés : Non
Lieu de travail : Freetown, Sierra Leone
Descriptif du poste :
Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and a Satellite Office in Kailahun.
PURPOSE OF THE JOB :
To provide all necessary Asset support to all Offices to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
Under the direct supervision of the Supply Chain Coordinator, the Assets Officer is responsible for the efficient coordination and management of all IRC and Donor assets. As an integral member of the Supply Chain Department, one of the core functions of the incumbent will be to regularly travel to all field offices spending 75% travel time in field offices and 25% in Freetown to manage, label and track all assets and maintain audit-compliant records.
Key Responsibilities :
Assets Management :
- Supervise and provide guidance to staff involved in the assets management, handling and records keeping ;
- Ensure that an updated asset register is maintained monthly ;
- Ensure that an updated assets inventory sheet is maintained on monthly bases ;
- Ensure that all IRC assets and equipment are well maintained ;
- Ensure that the movement of IRC assets is tracked, and the necessary documentation is done when an asset changes its status ;
- Ensure that an up-to-date filing system for all assets is maintained ;
- Review all monthly asset reports from all field sites ;
- The implementation and / or maintenance of standard IRC assets management policies and procedures ;
- Ensuring that all assets are controlled and managed properly in accordance to IRC and donor-specific polices ;
- Dispose IRC assets as per Donor regulation and approval, with reference to the organization policy ;
- Prepare donation Certificate and all donation related documentation at a needed time ;
- Retrieve assets and reassigned at the end of employee term of service ;
- Transfer assets from ended grant to existing or opening grant with donor approval ;
- Facilitate asset allocation during relocation and closure of field offices ;
- Visit field offices for asset inventory (physical count) during report period ;
- Pull out updated asset list for end of grant report ;
- Assist in facility maintenance ;
- Conduct spot checks of all Partners and Donor Assets across all locations within the Country Program.
Miscellaneous :
- To attend meetings when requested by the Supply Chain Coordinator ;
- To maintain confidentiality ;
- To continually strive to improve working methods, practices and working relationships within IRC ;
- To promote an atmosphere of co-operation and team spirit among IRC staff ;
- Perform any other duties as needed or requested by the SC Coordinator ;
- To always carry out all duties responsibly and act in a professional manner ;
- SC Compliance ;
- To ensure all SC activities are carried out to a satisfactory standard ;
- To ensure that the necessary logistics and organization is affected for all projects ;
- Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme ;
- To assess potential projects as requested by SC Coordinator/Field coordinator ;
- To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual ;
- To complete required reports and submit a monthly Asset report for cover all sites to SC Coordinator.
Reporting :
The Senior Asset Officer is responsible for preparing and submitting accurate :
- Asset Inventory report to the Supply Chain Coordinator by 1st of every month ;
- Quarterly and end of Grant report for Donor Assets in line with donor regulations ;
- Support with developing and updating of asset and property disposal plan as required.
Asset Competency’s matrix : The Snr Asset Officer competency matrix is the primary supporting document to this job description and the Sr. Asset Officer must ensure that all tasks are preformed to standard.
Assets :
- Assets inventory report ;
- Assets Monthly Report ;
- Disposal plans.
KEY WORKING RELATIONSHIPS :
External : Sierra Leone Road Transport Authority officials; Vehicle examinations office; Traffic Division of the Sierra Leone Police Force; Garage owners guilds; dealers in genuine spares and related equipment in Bo; dealers in petroleum products in Bo.
Internal : Program Managers/Supervisors and other heads of units/departments; Finance Bo and Kenema; Supply Chain department Freetown; Senior Driver Bo.
Profil :
Education : Bachelor’s degree or higher diploma in logistics or Business management or another relevant field.
Experience : At least 3 to 5 years’ experience in logistics, planning, asset management, financial management, procurement, and report writing.
Skills and Abilities :
- Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions ;
- Management ability to lead, motivate and develop staff ;
- Positive attitude with good sense of humor ;
- Committed team player ;
- Ability to live and work in an isolated area and in conditions of limited comfort ;
- Good computer skills (Word, Excel) ;
- At least two years’ experience working as a logistician ;
- The following experience will all be advantageous: previous NGO work ;
- Good knowledge and skill on computer packages –like Excel and word.
