Emergency Response Programme Coordinator

Chad

About the role: This is a 12month, newly created role with unaccompanied terms based in Baga-Sola, Lac Region, Chad with a salary of €35,981 – €39,979 and benefits

You will report to the Country Director and will line manage an Emergency Nutritionist, Finance Officer, Logistics/Admin Officer, Field Animators (2) – exact staffing organogram under development and work closely with other Concern Worldwide in Chad staff; Regional Desk at Head Office; Emergency Directorate advisers.

We would like you to start on June 1^st 2017.

Your purpose: The Emergency Response Programme Coordinator (ERPC), will be based in Baga-Sola Chad, and oversee the implementation, management and development of the emergency response programme in the Lac Region, Chad.  S/he will enhance emergency preparedness and programming and the managerial skills of key Concern staff in the Lac Chad region.

You will be responsible for:

Programme Quality

• Oversee the planning, implementation and monitoring and evaluation of the Lac Region Emergency Response Programme in consultation and partnership with local stakeholders, ensuring programme quality adheres to Concern and international standards.
• Lead and participate in emergency assessments and develop plans for expansion in consultation with line management. Identify and respond to opportunities to expand programmes/impact.
• Lead the development of project proposals/concept papers and their budgets (ECHO, Irish Aid, UNICEF, WFP, CERF, CHF).
• Provide close support to Concern staff in the areas of operation in the Lac Region through regular visits as security and access allow, development and implementation of robust monitoring plans, capacity building and other avenues of support.
• Liaise with other NGOs, local authorities and other relevant stakeholders for effective coordination, cooperation, communication and accountability to achieve mutual understanding and acceptance.
• Identify the needs and recommend appropriate adjustments & course corrections to planned interventions.
• Ensure that crosscutting themes including gender, accountability, equality, DRR, HIV and protection are integrated/mainstreamed in the programme in line with Concern policies and the specific Chad country strategy.
• In line with Concern Worldwide’s commitments under the Core Humanitarian Standard (CHS), actively promote meaningful community participation at all stages of the project cycle (planning, implementation, M&E).
• Assess and pursue opportunities for local partnerships within the humanitarian response in collaboration with the line manager.

Donor Compliance

• Ensure that donor proposals (ECHO, OFDA, Irish Aid, UNICEF, WFP, CERF, CHF), budgets and reports are of high quality, up to date and delivered in a timely manner in accordance with Concern policies/procedures, donor requirements etc.
• Be responsible for ensuring that donor strategies, guidelines, formats and processes are fully understood and being adhered to within programme implementation and procurement.

Representation

• Reporting to the Country Director, manage the working relationship with the local stakeholders/partners.
• Ensure networking and coordination with regional and local Government authorities, (Governor, Préfet, Sous-Préfet), Regional Health Delegation, Traditional authority (Sultan, Chefs de Canton), UN agencies (WFP, OCHA, HCR, etc.) and other humanitarian actors active in the area (NGOs).
• Represent Concern to donors, clusters and other coordination fora in Baga-Sola as required.

Human Resources

• Identify project staff needs, in close collaboration with HR and line management, ensuring that Job descriptions are developed, properly qualified staff are recruited, inducted and trained as per the needs of the programme and organisation.
• Manage Programme Team with particular emphasis on capacity building of staff through mentoring, training, and ensuring all staff have up to date job descriptions and Performance Development Reviews (PDR) as per policy.
• Ensure that all staff are provided with the necessary support and advice to carry out their duties particularly as they relate to Health and Nutrition, WASH, Livelihood approaches, emergency preparedness and response.

Communications/Reporting

• Ensure that situation reports, i.e. security, personnel, programme activities, etc. are produced to a high standard and in a timely manner.
• Ensure that ToR’s for external advisors, consultants, visitors are prepared and shared on time.
• Ensure donor visibility & facilitate external engagement through (donor, UN, head office, consultants, etc.) visits to the field and high quality reporting; including developing case studies.

Finance, Admin and Logistics

• Monitor and manage programme expenditure and budgets, ensuring resources are optimally utilized and spending is in line with Concern financial procedures and Donor requirements.
• Manage day-to-day cash management in Baga-Sola and ensure finance and cash transactions and management adhere to Concern procedures.
• Oversee the day-to-day management of logistics (including transport), administration and human resources functions in line with organizational policy and best practice.
• In conjunction with line management and SMT, oversee and manage longer-term planning within logs, admin and HR functions.

Security and Representation

• As the Security Focal Person – SFP (Lac region) and in collaboration with the Country Director and other SFPs, undertake analysis of security incidents and trends in the zone of intervention and surrounding areas, ensuring that line management is regularly briefed on the security situation and advised as necessary in relation to adaptation of work plans and movement plans as necessary.
• Participate in the revision of relevant SOPs when necessary and other security related duties when necessary.

Other Duties

• Participate in country-level strategic planning initiatives, SMT and CMT meetings and other duties as determined by line management.
• Adhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CofC), including the respect of confidentiality.

 Your skills and experience will include:

Essential:

• A relevant degree in a related field (Humanitarian Aid, international development, etc.) is essential, together with theoretical knowledge of the principles and practices of organisational management, emergency preparedness and response.
• At least two years’ experience of working in humanitarian programming and demonstrable experience of managing a humanitarian response.
• Team Management Experience.
• Security Management Skills and Experience.
• Appreciation and knowledge of humanitarian issues including protection issues, latest thinking in accountability to programme participants.
• Proposal and report writing skills.
• Experience of working in an insecure environment.
• Fluency in French and, ideally, strong English language ability.
• Flexibility and the ability to direct a multi-cultural team.
• Demonstrable interpersonal and communication skills.
• Excellent organisation, planning and management skills.
• Ability to work under pressure with conflicting deadlines.
• Able to handle a demanding, desert /Sahel environment (high level of physical fitness would be an asset).

Desirable:

We would also like:

• Master’s level degree in a relevant field (as above).
• Knowledge/experience of Resilience approaches, Health and Nutrition programming, cash and market-based approaches.
• Knowledge of HF/VHF radio systems
• Arabic and Hausa languages would be an advantageAll applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
• Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
• Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.