Le Conseil Norvégien pour les Réfugiés recherche un Réceptionniste, Kampala, Ouganda
JOB DESCRIPTION
Are you great with managing meetings, organizing calendars and manning a reception? This call is for you, send in that resume and be a runner in the race to join the 2023 NRC family.
RESPONSIBILITIES
- Be the front desk contact person for the Country Office.
- Performing office messenger roles.
- Prepare meeting agendas, attend meetings and record and transcribe minutes and distribute to all staff.
- Answer telephones, direct calls and take messages.
- Compile, copy, sort and file records of office activities, business transactions and distribute to all staff.
- Make accommodation, entertainment and timely travel arrangements for NRC staff and visitors by liaising with hotels, flight operators, travel services as well as receiving and reviewing travel authorization forms for both in country and international travels.
- Process and prepare documents, such as payment requests/claims for finance to review, or government forms and other related documents for CD’s signature.
- Assist the logistics officer in day-to-day inventory as well as providing bidding documents and information to bidder with guidance of logistics team.
- Supporting the supervision of office cleaners.
- Monitor stocks of office supplies (paper clips, stationery) and order when there are shortages and issuing officer consumables to the cleaners/gardeners.
- Operate office machines, such as photocopiers and canners, facsimile, voice mail systems and personal computers.
- Complete work schedules, manage calendars an arrange appointments.
- Communicate with service providers, visitors, employees and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
- Any other duty assigned.
QUALIFICATIONS
- Minimum of a diploma in Office management, or related field.
- At least 2 years’ experience working with a busy HR department/humanitarian organization.
- Experience from working with administration.
- Documented results related to position responsibilities.
ABOUT US
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.